Automated ROT (redundant, outdated, trivial) data identification
Policy-driven retention enforcement across all systems
Defensible deletion and intelligent archiving
Continuous monitoring for retention policy compliance
Organizations are drowning in data they no longer need. Redundant copies, outdated records, expired documents, and trivial files accumulate across servers, cloud storage, and archives consuming storage budgets, increasing breach risk, complicating compliance, and contaminating analytics and AI. Yet most organizations lack the visibility and automation to enforce retention policies consistently.
Data Sentinel’s Data Retention & Minimization solution automatically identifies data that should be archived, deleted, or flagged for review based on your defined retention policies. The platform scans your entire data environment structured, unstructured, and semi-structured to detect redundant, outdated, and trivial (ROT) data, expired retention periods, and data that no longer serves a lawful processing purpose.
Armed with this intelligence, Data Sentinel enables defensible deletion, intelligent archiving, and continuous policy enforcement reducing your data footprint, lowering storage costs, shrinking your attack surface, and keeping you compliant with retention requirements from GDPR, CCPA, HIPAA, and other regulations.
Inventory your data in a fraction of the time compared to other technologies. Using our deep discovery engines, you can conduct a complete inventory of all data assets within your organization – regardless of the type and location.
Data Sentinel is open and extensive, with the ability to publish a complete inventory within it. It can also be exported into various files types. Or natively integrate with your existing data management infrastructure, seamlessly aligning with your current systems.
With Data Sentinel you can get a much more thorough picture of your company’s data — including the ability to:
Automated ROT Analysis
Data Sentinel scans your environment to identify redundant (duplicate or near-duplicate), outdated (stale, expired, or superseded), and trivial (low-value, temporary, or orphaned) data. The platform provides detailed ROT reports so you know exactly what can be safely removed.
Intelligent Archiving
Not all old data should be deleted. Data Sentinel distinguishes between data that should be archived for long-term retention and data that should be removed entirely. High-value data remains accessible while unnecessary data is eliminated.
Policy-Driven Retention Enforcement
Define retention policies based on data type, sensitivity, regulatory requirements, business purpose, and department ownership. Data Sentinel continuously enforces these policies, flagging data that has exceeded its retention period and triggering the appropriate action.
Storage Cost Optimization
Quantify the storage costs associated with ROT data and track savings as you minimize your data footprint. Data Sentinel provides clear metrics showing the financial impact of your retention and minimization efforts.
Defensible Deletion
Delete data confidently with full audit trails. Data Sentinel’s defensible deletion capabilities ensure that every deletion is policy-based, documented, and compliant; providing the evidence you need for regulatory inquiries and litigation holds.
Continuous Retention Monitoring
Data retention is not a one-time cleanup. Data Sentinel continuously monitors your environment for new data that triggers retention policies, ensuring your data footprint stays optimized over time.
Data minimization is not just a regulatory requirement it is a business imperative. Every unnecessary data record increases your storage costs, expands your attack surface, complicates compliance, and degrades the quality of your analytics and AI. By systematically reducing your data to only what is needed, you reduce risk, save money, and improve the integrity of the data that drives your business decisions.
Data Sentinel makes data minimization achievable at enterprise scale automatically, continuously, and with the policy controls and audit trails that compliance teams require.
Protect, Comply, Govern, and Grow with Trusted Data
Data Sentinel is a data trust and compliance platform that helps businesses continuously manage their data privacy compliance, governance, and quality in real time. Data Sentinel’s proprietary deep learning discovery technology illuminates the true nature of an organization’s data across all sources and systems, monitoring, measuring, and remediating the data to ensure compliance with company policies and evolving data management privacy regulations.
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